Getting the right hire for a job is important, and there are many aspects of the hiring process to consider. One of these factors is onboarding new employees. You want them to be as productive as possible from day one. A comprehensive on-boarding checklist can help ensure that you're covering all your bases and setting your new hires up for success! In this blog post, we'll take a look at what an effective employees on-boarding checklist should include, and how you can use it to get the most out of every employee in their first few weeks with your company!
Conduct a Pre-hire Assessment
The first step in an effective employees on-boarding process is performing a pre-hire assessment. This is a simple yet powerful process that allows you to get to know an individual better than they may have known themselves. A pre-hire assessment is broken down into several sections:
1. Research You need to know a lot about this person before you start hiring them. For example, does this person have strong research skills? Does he have strong analytical abilities? Do they understand statistical models and data analytics? Does he or she work best under pressure? You can learn more about some of the best research methods to use here.
2. Physical ability Physical ability should always be a priority when evaluating a potential new hire.
Create an Onboarding Plan With the Following Sections and Corresponding Tasks
Welcome to your new job! Describe the major components of the new job that the new hire will be responsible for. This may include their main responsibilities, their work environment, and even their supervisors. This section should be filled out with verbiage that you think the new hire will actually use to describe the tasks that they'll be responsible for. For example, you might have something like "your main responsibilities are to…" and then list out the tasks they'll perform in their daily work. Describe their work environment. Also, have them describe what the workspace and its features are. What kind of technology do they have access to? If they have an assistant or secretary, they should outline how they use the assistant or secretary to do their daily work.
Provide Training For New Hires on Company Policies, Benefits, etc.
Every business should have policies and procedures in place for their employees. Training new hires on these policies can make a world of difference, and is essential to ensuring that they can handle any situation that arises while on the job. Do not just expect them to learn it on their own — have them learn it, with the right guidance, so that they can make a smooth transition from employee to employee. Before the new employee starts their position, provide them with a handbook of the company's policies, so they have an up-to-date guide to the procedures in place. Teach them how to fill out the mandatory forms for employment and company benefits. If you have employees, you probably have to fill out mandatory paperwork, too.
Offer Ongoing Coaching to New Hires as Needed
For new hires, onboarding can be a stressful period, as they're still trying to adjust to their new environment. They may feel overwhelmed by everything that they're learning, and even forget information that they'd learned in training. This can result in high employee turnover at the end of the first month. To combat this, try to schedule "get to know you" meetings with each new hire at the very start of their employment, and set clear expectations on their duties and expectations. Encourage them to ask any questions they may have, and give them plenty of time to do so. You should also ask new hires what they expect from your team, as it's possible they need additional resources to help them be successful. https://www.forbes.com/sites/forbeshumanresourcescouncil/2018/10/12/15-effective-coaching-strategies-to-use-with-new-hires/
Address Any Gaps in Knowledge or Skills That Were Identified During the Pre-hire Assessment
At some point during the hiring process, you'll want to hire people who can do the job. That doesn't mean you can't take steps to help the new hires get up to speed. The employees you're hiring should be able to handle whatever comes their way. You should hire employees that will grow with the business, and want to stick around for the long term. While we want to avoid putting new employees in a box at the beginning of their tenure, you still want to ensure that they are at least reasonably competent to get started. There are many online resources to help you find potential candidates to fill a specific role. Sometimes, though, you may have a hard time getting a strong sense of the new hire's skills from a quick internet search.
Provide Mentorship Opportunities For New Employees Who Want to Grow Their Career
Early on, you want to set new hires up for success and provide them with valuable mentorship opportunities so that they are not isolated from the rest of your team. As a manager, if you have an employee with a great attitude but they aren't necessarily a great developer, mentoring them and giving them tasks where they can do some of their own development work can make a world of difference. You can do this by communicating with them regularly about the development work you are doing and assigning them tasks to help them grow. You can also set them up with other duties where they can use the knowledge they have gained, like answering support tickets, doing client work or finding bugs. https://www.topnigerianjobs.com/top-recruitment-agencies-in-nigeria/
Ensure That All Team Members Are Aware of How They Can Help Welcome Newcomers
If there's one thing that new hires hate more than anything, it's being left out of the conversation. Introduce everyone to the new hire as soon as they arrive at the office, and reassure them that they'll be included in important team conversations. There may be a few awkward silences or "oh my gosh, I'm not in on this!" moments, but new hires should be assured that they can always reach out to others if they want to participate. Keep in mind that new hires usually make their way into your office after a long day of travelling and interviews. They may have put a lot of time into preparing their presentation and meeting with the hiring manager, so showing them their desk and welcoming them to the team is one of the most important things you can do.
Assign Mentors to Each Newcomer
Assigning mentors to a new hire is one of the first steps to onboarding a new employee. This person is typically someone they already work with on a daily basis, which helps ensure that they feel more at home in their new work environment. Mentors are a great way to ensure new hires feel welcome and more comfortable in their new work environment. You'll be able to get to know your new hires better, and make sure they're understanding the company's, policies, and procedures. If you hire for a job that has a steep learning curve, then having a mentor with more experience and knowledge can help ensure that the company moves forward in the right direction. Assign different mentors to different employees It's a good idea to have mentors assigned to different employees.
Give Feedback Regularly
One of the most important things an employee on-boarding checklist should include is regular employee feedback. Feedback helps your new employees adapt to their new job, and it's very powerful. Say for example that a new employee comes into your office with their CV and résumé in hand. You could ask them about what they're interested in, or what roles they'd like to apply for. By asking questions about the new hire's goals, it will give you a chance to spot potential problems and more easily spot when an employee is having difficulties adjusting. Consider designing a software that integrates a feedback system into your workflow. For example, an employee might first hear about their performance from a weekly "panic jar" for negative feedback.
Above all, the most important part of a successful onboarding experience is to get it done right. Taking time and care in these areas will help you make your company more productive, efficient, and profitable. If you’re looking for ways to set up an effective hiring process or good starting points on what skills are needed for different types of positions within your organization, we can provide resources that will help you put together an employee onboarding checklist tailored specifically to your needs. Share if this is helpful!